2005
Middle Atlantic Archaeological Conference
Middle Atlantic Archaeology Conference
Business Meeting
March 12, 2005
Liz Crowell, Recording Secretary
President Cara Blume opened and thanked all who put
together the conference. She thanked
DelDOT for printing the program and thanked
Scott Emory
and Bill Liebnicht for their work as Program Chairs, Ed Otter, Local
Arrangements Chair and all the Session Chairs.
Reports:
President Elect Carole Nash noted that there was noting to
report since there are no offices open.
The Executive Board reviewed the minutes of the 2004
Business Meeting. Cara Blume asked
if there were any questions. There
was a motion by Dave Mudge to waive the reading the minutes.
Josh Duncan seconded. The
motion carried. Dave Mudge
moved to post the minutes on the web. Emily
Williams seconded. The motion
carried.
Carol Ebright
presented the Treasurer’s report. She
indicated that MAAC lost $3000 last fiscal year.
Howard MacCord moved to accept the Treasurer’s report.
Dave Mudge seconded it. The
motion carried.
Dave Mudge, Board Member at Large, presented the Archives
Report. The MARS archive at the
University
of
Delaware
in
Newark
has agreed to be the repository for the MAAC records.
Dave Mudge requested that anyone having any materials suitable for
archiving such as programs, papers and other materials for the archives, to
please send them to him.
Faye Stocum, Membership Secretary indicated that a number
of members who were presenting papers had not sent in their membership prior to
March 10. For last year, the
membership was the lowest it had been in 10 years.
This meant that Roger Moeller would be eating the production costs of the
journal. As of March 10, there were
184 paid memberships. At the end of
the conference, there were 198 total. For
2006, she had two memberships so far. There
were 373 names on the membership rosters, 55 names were purged, about 60 % of
whom had become members to present papers. When
you pay $25 for a membership, $22.50 of that is paid to Roger Moeller for each
journal. There has been a drop in
institutional memberships. At the
Executive Board Meeting, it was discussed to keep membership rates as they are.
For the next two years, membership rates will stay as they are.
Faye asked if there was any discussion of the membership report.
Ned Heite
indicated that the divided financing is a problem.
He indicated that there used to be a single fee.
People think they are paying twice. Cara
Blume indicated that for IRS purposes, fees for membership and other items must
be kept separate.
There was discussion of payment using the website.
Cara mentioned that the Board was not entirely happy with it because of
its costs. In the Executive Board
Meeting, the Board instructed the Webmaster to look into other ways of paying
electronically. However we have a
have a way to designate payments for membership and registration separately.
Silas Hurry indicated that most other organizations have two rates of
registration, one for members and one for non-members, with non-members paying a
significantly higher rate. If we
want to increase our membership, we should consider this.
Cara Blume indicated that we did not discuss that at the Executive Board
meeting, however we did discuss raising the student registration rate.
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Dan Griffith
asked if MAAC was incorporated in
Delaware
. The answer was yes.
He indicated that MAAC could get a state grant-in-aid from
Delaware
for operating expenses, possibly as much as $3500.
In
Delaware
, the grant is paid directly to the organization.
Howard MacCord noted that there were similar grants in
Virginia
paid through the Virginia Department of Historic Resources.
He thought there would be a good chance that MAAC would be awarded the
grant-in-aid, since MAAC was incorporated in
Delaware
; and had its conference in
Delaware
far more frequently than anywhere else.
Lisa Young indicated that she would support a differential
member and non-member registration rate in lieu of raising the student
registration fee. Lisa was concerned
that the elevation in fees could cause students not to attend.
Cara Blume indicated that we have voted to raise the conference
registration fee. It was decided
that membership fees stay the same for both categories.
Changes to the membership fee is a decision that the board will have to
make. There is not enough
information to do it at this time.
The subject of a membership drive was mentioned.
Cara indicated that this years mailings were later than normal, that
there usually is a mailing earlier in the year.
It was suggested that there should be emailings during the year.
Faye Stocum indicated that there is not a a complete email listing of the
membership. If folks are interested,
they can go to the website. The
membership Secretary does not have time. She
noted that SHA, SAA and AAA have paid staff.
MAAC officers are volunteers. They
do what they do either on their own time or are supported by their work.
Lisa Young indicated that many of the newer members want to
help, participate and be involved, but they do not know how. How
can they have a discussion? If it
cannot be discussed here, can we have a list serv.
Cara indicated that someone would have to be willing to be a listowner;
we would have to decide if it would be moderated or not.
Cara asked Mike Barber if he had any input.
Mike Barber volunteered to do it. There
was a discussion as to whether MAAC or Mike Barber would own the list.
Yahoo can be used for a group. Mike
Barber, George Tolley and Mide Madden volunteered to deal with it.
Mike asked for a copy of the membership list.
Faye indicated that there are no email addresses.
Liz Crowell said that the program chair should have emails for those
members who presented papers. Carole
said it is on her list. Cara asked
whether we needed to restrict the list to members.
Carol Ebright
said no, it should be used to attract members.
We can use it as a way to send out membership notices.
Cara Blume indicated that Roger Moeller was absent.
There was no Journal editors report.
She indicated that papers are needed for the next issue.
She asked people to submit papers. There
was a discussion of student papers. Student
papers should be submitted in a form for the journal next year.
Alice Guerrant indicated that the webpage is up and
running. She noted that the
Executive Board was concerned about fees from Activa.
She indicated that we would be looking into PayPal as another option.
Records of payment for membership and registration need to be kept
separate.
Alice
indicated that the minutes of the 2004 Business Meeting were already posted on
the web.
Liz Crowell made the presentation for the Awards Committee.
She noted that there were no nominations for any of the awards in 2005.
Josh Duncan discussed the Student Paper Award.
He thanked the mentors, Mike Barber, Steve Bilicki, Justine McKnight and
Mike Carmody. He indicated that he
and Liz Crowell had served as judges. There
were four papers submitted. All were
from graduate students. Three were
from
Temple
University
and one was from
Catholic
University
.
Josh Duncan made a motion that the student paper award
become an official part of MAAC. He
indicated that for mentors and judges that he and Eleanor Breen were drawing on
who they know. Mike Barber seconded
the motion. There was discussion.
Carole Nash indicated that there was concern at the
Executive Board meeting that all participants get free memberships.
Josh indicated that next year the committee was stipulating individually
authored papers.
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