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Middle Atlantic Archaeological
Conference Bylaws
ARTICLE I
Name
The name of this organization shall be the Middle Atlantic
Archaeological Conference, Incorporated.
ARTICLE II
Purposes
The purposes of the Conference shall be:
To encourage, and serve as a forum for, archaeologists to exchange
knowledge on the archaeology of the Middle Atlantic region;
To publish, and/or encourage, the publication of, the general
results of archaeological research in the Middle Atlantic region;
To identify significant research problems and develop strategies by
which such questions can be approached;
To promote the dissemination of archaeological data to a wide
audience, including the general public.
ARTICLE III
Membership
Section 1. Membership in this Conference shall be open to any
individual or institution sympathetic with the purposes in ARTICLE
II upon the formal application and payment of specific dues.
Section 2. Members are entitled to attend and/or participate in
Conference meetings, upon payment of the annual dues and Conference
Registration fees. Upon payment of the specific dues, each
membership category shall receive one copy of the Conference’s
publications and communications. Individual members are granted the
right to one vote while joint members receive one vote each.
Institutional members are not granted the right to vote.
Section 3. Membership in this Conference shall consist of four
categories: Individual, Joint, Student, and Institutional. Joint
membership is available to any two individuals sharing the same
residence. Proof of student status shall consist of submitting an
image of a current, valid student identification card.
Section 4. Annual dues shall be determined by majority vote of the
Executive Board.
Section 5. No member shall have the power to incur any debt in the
Corporation’s name unless authorized by the Executive Board.
Section 6. No member shall be personally liable for payment of the
Corporation’s debts except as they may be liable by reason of their
own conduct or acts.
ARTICLE IV
Officers
Section 1. The administration and operation of the Corporation shall
be carried out by the elected Officers and an Executive Board, who
shall be members in good standing.
Section 2. The Officers of the Corporation shall consist of a
President, President-Elect, Recording Secretary, Treasurer,
and Membership Secretary.
Section 3. The President shall preside over all meetings.
Section 4. The President-Elect shall serve as Vice-President and
exercise the duties of the President in the absence of the
President.
Section 5. If neither of these officers is present, the Executive
Board shall elect one of its own members as President pro tempore.
Section 6. The Recording Secretary shall be the custodian of the
records for the Conference, including preparation of minutes of all
meetings.
Section 7. The Treasurer shall be responsible for all funds of this
Conference. The Treasurer shall pay
all Corporation expenditures that have been approved in advance by
the Executive Board.
Section 8. The membership Secretary shall maintain the Official
Membership List, which shall be made accessible by the Executive
board.
ARTICLE V
Executive Board
Section 1.
The
five elected officers
and two members-at-large shall compose the voting members of the
Executive Board.
One member-at-large
will be appointed by the officers of the Corporation and shall serve
a two-year term. One member-at large shall be the
Student Committee Chairperson, which is an annually elected
position. There
shall be no limit on terms for any member of the Executive Board.
Section 2. The Executive Board shall generally conduct the business
of the Corporation. If a member is on the Board in more than one
capacity, he/she is entitled to only one vote.
Section 3. A simple majority of the authorized board shall
constitute a quorum.
Section 4. A simple majority of this quorum shall constitute an
official act of the Corporation, subject only to possible veto or
amendment of any action by a two-thirds vote of the members present
and voting at the annual business meeting.
Section 5. The Board shall meet at the
call of
the President (not less
than once per year) or at the written request of at least four
members of the Board.
ARTICLE VI
Elections
Section 1. At least six months before election, the President shall
appoint a Nominating Committee to prepare a slate of nominees, who
are in good standing, to submit at the annual business meeting. The
Nominating Committee shall obtain the consent of the nominees before
submitting their names for election. The
slate of nominees shall consist of President-Elect, Recording
Secretary, Treasurer, and Membership Secretary.
Section 2. Additional
nominations may be made from the floor by the membership at the
annual business meeting.
Section 3. Officers shall be elected by a simple majority of the
votes cast by the members present.
Section 4. Officers shall be elected for two-year terms at the
annual business meeting of the Conference, with elections held in
even numbered years. The President-Elect shall become President for
the ensuing two-year term.
Section 5. Vacancies occurring between elections may be filled by
appointments made by the President, with the concurrence of a
majority of the Executive Board.
ARTICLE VII
Meetings
Section 1. There shall be an annual meeting of the Conference that
may include, but not be limited to, the presentation of formal
papers, round-table discussions, and workshops. Dates of the
Conference shall be determined one calendar year in advance by a
majority of the members present at the meeting.
Section 2. The President, with the concurrence of a simple majority
vote of the membership, shall annually appoint a Program
Chairperson(s) and the Arrangements Chairperson(s) for the next
Annual Conference Meeting. These
Chairperson(s) shall serve on the Executive Board with voice but
without vote.
The
Program
Chairperson(s) shall arrange for the Annual Conference, selecting
session Chairpersons, compiling the meeting’s program and abstracts,
and handling all matters pertaining thereto in such organization.
The
Arrangements Chairperson(s) shall, on behalf of the organization,
obtain meeting space for the sessions, with proper accoutrements,
organize registration information, and obtain meeting space for the
Annual Business Meeting held during one evening of the Annual
Conference.
Section 3. The President with the concurrence of the Executive
Board, shall as necessary appoint a person to serve as “webmaster”
and maintain the Conference internet presence. This person shall
serve on the Executive Board with voice but no vote.
Section 4. The President with the concurrence of the Executive
Board, shall as necessary appoint a person to serve as Student Paper
Advisor. The Student Paper Advisor shall oversee a small committee
of volunteers who are responsible for the operation of the Student
Paper Contest. The Student Paper Advisor will report to the
Executive Board.
Section 5. The President, with the concurrence of the Executive
Board, shall appoint as necessary two persons to serve as in addition to the treasurer to oversee the account of the MAAC
Meeting Scholarship Fund . The MAAC Meeting Scholarship Fund is established to provide
funds to cover the cost of Annual Meeting Attendance for students.
The Treasurer will report back to the Board on any actions taken by
this group.
Section 6. The President shall form ad-hoc committees, as from
time to time may be deemed necessary, to conduct specific business
of the Conference.
Section 7. The annual meeting of
the Conference shall also include the annual business meeting of the
Corporation. The business meeting shall include on its agenda any
matter deemed desirable or necessary by the President, a synopsis of
actions taken by the Executive Board, elections of officers (when
due), discussion and voting on motions from the floor, and
discussions and voting on any action taken by the Executive Board
which may be challenged by a member. An action taken by the
Executive Board may be annulled or amended by a two-thirds vote of
the members present and voting.
Section 8. At the annual meeting, an individual can be the primary
or senior author to only one paper. However, the same person may
also present a poster talk, demonstration, or other display of skill
or knowledge. Any persons with an unexcused absence will be
prevented from giving any sort of presentation (as senior or junior
author) at the following year’s conference. An unexcused absence
is defined as an absence without prior notification from the person
who agreed to present the paper to either the session Chairperson(s)
or the program Chairperson(s).
ARTICLE VIII
Dissolution
The Corporation shall have perpetual existence until such time as it
is dissolved. Dissolution of the Corporation shall be implemented by
a resolution of the Executive Board, approved by two-thirds vote of
the membership. Upon dissolution all outstanding debts will be paid.
Remaining assets shall be distributed for one or more exempt
purposes within meaning of section 501(c)(3) of the Internal Revenue
Code, or corresponding section of any future federal tax code, or
shall be distributed to the federal government, or a state or local
government, for a public use.
ARTICLE IX
Amendments
These Bylaws may be amended from time to time by action of the
Executive Board, subject to the approval or amendment by the
assembled members at the business meeting of the Conference.
ARTICLE X
Ratification
These Bylaws were adopted at the annual meeting of the Middle
Atlantic Archaeological Conference, Inc. held at
Langhorne, PA, on
March 15, 2014.
SPECIAL RULES OF ORDER
Rule 1. The Corporation shall engage in lawful acts or activities
for which corporations are organized under the General Corporation
Law of Delaware. The Corporation is organized exclusively for
charitable, religious, educational, and/or scientific purposes under
section 501(c)(3) of the Internal Revenue Code.
Rule 2. The Membership Year of this Conference shall run from
January 1 through and including December 31. The fiscal year shall
run from July 1 through and including June 30.
The Corporation may have offices at such places as the Board of
Directors may from time to time appoint or the business of the
Corporation may require.
Rule 3. No part of the net earnings
of the Corporation shall inure to the benefit of, or be
distributable to its members, trustees, officers, or other private
persons, except that the Corporation shall be authorized and
empowered to pay reasonable compensation for services rendered and
to make payments and distributions in furtherance of the purposes
set forth in Article II of these by-laws.
Rule 4.
No substantial part of the
activities of the Corporation shall be the carrying on of
propaganda, or otherwise attempting to influence legislation, and
the Corporation shall not participate in, or intervene in (including
the publishing or distribution of statements) any political campaign
on behalf of any candidate for public office.
Rule 5. Notwithstanding any other
provision of these by-laws, the Corporation shall not carry on any
other activities not permitted to be carried on by any organization
exempt from federal income tax under section 501 (c)(3) of the
Internal Revenue Code, or corresponding section of any future
federal tax code.
Rule 6. The archives of the University
of Delaware are the official archives of this organization and all
official papers will be deposited therein.
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